Procurement, Logistics and Admin Officer

About the role

IsraAID, a humanitarian aid agency operating in Vanuatu since 2015, is hiring a full-time, ongoing local Procurement, Logistics and Administration Officer. The officer ensures the country office has the goods, services, transport and administrative systems it needs to deliver its WASH, health, nutrition, mental health and DRR programmes, reporting to the Vanuatu Country Director.

Key responsibilities

• Procurement: lead procurement of goods, works and services for country office projects, obtain quotations, prepare price comparisons, recommend suppliers, support tenders and bid evaluations, maintain a supplier database, prepare purchase requests, orders and contracts, and keep procurement files audit-ready.
• Logistics and transport: coordinate transport, plan vehicle use, maintain vehicle logs and monitor maintenance, fuel and insurance, arrange visitor accommodation and visas, supervise the driver and keep transport files.
• Assets and inventory: maintain the asset register, manage office supplies and programme stock, process transfers and disposals, and submit timely asset and inventory reports.
• Administration: schedule meetings, take minutes, manage filing systems, oversee office management, and supervise the cleaner.
• HR support: track leave and contract end dates, update health insurance records, assist with recruitment, onboarding and staff policy signing, and handle HR and personal data confidentially.

Required profile

• Diploma or degree in Procurement, Supply Chain, Logistics, Business Administration or a related field, or equivalent experience.
• 2-3 years' experience in procurement, logistics or administration, preferably in an NGO or humanitarian organisation.
• Preferred: experience with donor-funded procurement rules.
• Fluent English; additional languages are an asset.

Required skills

• Solid knowledge of procurement cycles, quotations, tenders, bid evaluation and contracting.
• Proficiency in Google Workspace (Drive, Docs, Sheets) and Microsoft Office, with strong Excel skills.
• Attention to detail, planning and negotiation skills, and the ability to write professional reports.